Business forms

The same details typed three times

The quote, then the purchase order, then the receipt. The same names, items and amounts, and the mistakes creep into the second and third copy.

Start with the quoteThen carry on with the rest

The set uses the same fields for every document, so what you write once serves the next stage with only the title and the date changing.

The order of a deal

The quote

It states a validity date plainly. A quote with no period comes back three months later at prices that no longer stand.

The purchase order

It is the buyer's approval with a number and a date. Without it, delivery rests on a friendly message.

The receipt

It proves payment, not liability. Confusing it with the invoice is the most common mix-up in this paperwork.